How to get the Most Out of Hub Planner’s Scheduling Capabilities

John Miller July 18, 2023

Keeping a team on track and ensuring smooth project execution is crucial for successful project management. Scheduling plays a vital role in managing projects and resources effectively. Hub Planner offers several features that help you achieve these goals. Let’s explore some valuable tips and tricks to help you make the most out of scheduling capabilities from hub planner reviews. Whether a project manager or a teammate, this foresight will free you to decide and implement the advanced software catering to your business need, enhance your workflow, and boost productivity.

1. Understanding the Scheduler Builder

The Scheduler Builder is the heart of Hub Planner’s scheduling feature. It allows you to configure data and filters to create customized schedules tailored to your needs. Here are some key points to keep in mind:

  • Manual vs. Smart Schedules

    Hub Planner offers two types of schedules – manual and smart. Manual schedules let you select the data you want to view, while smart schedules use filters and conditions to create schedules automatically based on predefined criteria.

  • Project or Resource Schedule

    You can create project-based or resource-based schedules depending on your requirements. Choose the appropriate option to align with your workflow.

  • Group Builder

    Hub Planner also allows the creation of project and resource groups. Although this article focuses on creating schedules, you can explore the Group Builder functionality separately for more comprehensive team management.

2. Leveraging Data Selection

You can choose the specific resources or projects when creating a manual schedule. Here’s how you can make the most of this feature:

  • Groups and Individual Selection

    Hub Planner allows you to add resources or projects in groups or individually. It enables efficient organization and easy tracking of relevant data.

  • Row Filters

    Apply row filters to refine and condense the data displayed in the schedule. You can filter projects by name, events, custom fields, tags, clients, managers, status, dates, and currency. Similarly, resource filters are available for names, unassigned work, custom fields, tags, status, role types, and project manager status.

3. Allocate the Booking Filters to Use

Booking filters provide additional control over the schedule’s content, allowing you to focus on specific criteria. Consider the following tips:

  • Booking Categories

    Utilize category groups and specific categories to narrow down the bookings displayed in the schedule. This feature can be enhanced further by activating the Booking Category Groups premium extension.

  • Scheduled Time State

    Choose whether the schedule should show bookings based on requested, approved, or scheduled time. This option requires access to timesheets, vacation management, or request and approval workflows.

4. Optimizing Resource Capacity with the Capacity Finder

The Capacity Finder, a premium extension in Hub Planner, enables you to define resource availability and utilization. Here’s how to leverage this feature effectively:

  • Date Range Selection

    Set the start and end dates to visualize resource utilization and availability within a specific timeframe. You can choose from the predefined date range options or set a custom range using the calendar.

  • Availability and Utilization Configuration

    Determine whether you want to filter by resource utilization or availability. For example, you can filter resources with less than 50% utilization or those with more than 10% availability. The configuration options include equal, not equal, less than, greater than, less than, or equal to, and greater than or equal to.

5. Saving and Accessing Schedules

After applying all the desired filters and configurations, saving your schedules for future access is important. Hub Planner offers convenient ways to save and revisit your schedules:

  • Saving Options

    Click the “Save as” button for different saving options. You can save it as a project or resource group, create a private schedule for personal use, or save an internal schedule for team collaboration.

  • Re-accessing the Schedule Builder

    To change an existing schedule, navigate back to the Scheduler Builder by clicking the pencil icon or using the three vertical dots in the sidebar.

Bottom Line

Hub Planner’s scheduling capabilities provide a comprehensive solution for effective project and resource management. However, creating schedules that align with your project requirements and effectively utilize resources can be daunting. Hub Planner’s Schedule Builder simplifies this process and empowers you to build schedules that meet your specific needs. By utilizing the Scheduler Builder, understanding data selection, leveraging booking filters, optimizing resource capacity, and saving schedules, you can get the best out of the Hub Planner and streamline your team’s workflow. Implement these tips and tricks to enhance your scheduling process and achieve optimal project results.

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